What is email attachment extraction?
Email import automatically sends the attachments received on an address to Koncile. Each file is isolated, recognized (invoice, ID, quote, report), routed to its extraction template, then its data is extracted. All the information is consolidated in the platform or in your tools, with no opening or manual entry.
How does email import work?
A simple forwarding rule is enough. From then on, every incoming email follows the same path, from message to structured data.
- Step 1
Receipt
The email reaches the forwarded address.
- Step 2
Isolation
Each attachment is pulled out: PDF, image, DOCX.
- Step 3
Reading
OCR reads scans and rebuilds the layout.
- Step 4
Classification
The AI recognizes the type and picks the template.
- Step 5
Extraction
Chosen fields are extracted and exported.
Which emails should you process automatically?
Inboxes that receive a steady flow of documents are the first to automate. Four common uses among Koncile teams.
Vendor invoices
Vendor, amounts, date, number, sales tax and line items are extracted as soon as the invoice arrives.
Customer and vendor files
IDs, proofs, contracts and certificates are recognized and filed, in several languages.
Incoming quotes
Amount, reference, products and terms of each quote arrive structured, ready to compare.
Shared inboxes
Addresses like invoices@, ap@ or hr@ are processed continuously, with no manual sorting.
Does Koncile work with Gmail and Outlook?
Yes. Koncile works with any mail system, including Gmail, Outlook and on premise servers. Just forward an address to the dedicated address Koncile assigns you. The subject, sender and body of the message can be passed along with the attachments, to pick up a policy number written in the email, for example.
What if an attachment holds several documents?
Koncile detects that a file bundles several documents and splits it before extraction, using automatic PDF splitting. Each document is then sorted by automatic classification and processed in its own template.
An AI OCR built for security
Your documents are never used to train a model. Fully encrypted software, secure storage of extracted data, a SOC 2 certified and GDPR compliant platform.
Email attachment extraction FAQ
What is Koncile?
Koncile is document extraction and automation software. It turns invoices, quotes, purchase orders, contracts, IDs or prescriptions into usable data, in Excel, in JSON or straight into your tools by API.
Which file types can be processed?
PDFs, images (JPG, PNG…), text documents (DOCX, TXT) and most office formats.
Does Koncile sort attachments automatically?
Yes. Each attachment is recognized by automatic classification and sent to the right template: invoice, ID, contract, quote.
Does extraction work on scanned documents?
Yes. Koncile first runs OCR to rebuild the text and layout, then extracts the fields.
Can Koncile handle a high volume of email?
Yes. Koncile processes hundreds or thousands of attachments a day with no manual step, and up to 100 attachments in a single email.
How long does processing take?
From a few seconds to about a minute for the longest documents, depending on the number of pages.
